Today's Wisdom is written by Kathi Salvevold who will help us get a handle on that digital photo (dis)organization. Bonus, if you look really closely on her website you may find a really cool picture she took of me and my boys last fall.....kinda like Where's Waldo!
How many of you can relate to one or more of the following:
o I have uploaded 983 photos of my daughter blowing out the candles on her birthday cake. Hmm…just a thought, but I don’t think I need THAT many candle pictures.
o I know I have this really cool picture on my computer from the family reunion…just need to find it here. Is it IMG00879.jpg? No. Okay, maybe it’s IMG00880.jpg? Nope. Who named these, anyway?
o I haven’t printed a picture since February...February of 2007 that is!
o My computer just crashed…I can still get my photos off there, right?
Okay, so you know why it needs to be done, but the question really is how do you start the daunting task of organizing the photos on your computer? There are so many programs you can use to organize and edit your photos, and I have used many: iPhoto, Picasa, Bridge, Lightroom and more. Whether you use software designated for photos or not, I have found myself using a few universal steps to help de-clutter, organize and back-up the photos on my computer.
Tip 1: Organize pictures right away after uploading them.This may seem like an obvious tip, but how many of you actually do this? The key to staying organized is to do the work up-front. You will find it really pays off in the end! If you absolutely do not have time to rename and organize your pictures after uploading them, I suggest creating a folder (aka album) titled “unsorted” to TEMPORARILY store your uploaded photos. Don’t import your next batch of photos until your “unsorted” folder is empty from your previous upload.
Tip 2: Use logical names and be consistent.Naming your photos is essential to staying organized. With the hundred of photos we take of events, there is no way you will be efficient sorting through photos that have the default name assigned by your camera. Here are some suggestions for logically naming your files:
· Use event names with a sequential number. For example: anderson_wedding_01, anderson_wedding_02, etc.
· Include the date with your names. For example: 2009-06-17_florida01, 2009-06-17_florida02, etc.
· If you have multiple children, use their names. For example: 2009-09-01_adam_football01, 2009-09-01_adam_football02, etc.
*Note: no two files can have the same name; therefore, using a sequential numbering system (01, 02, etc.) will eliminate that problem.
The naming scheme that you use for your pictures really is a personal choice. Once you decide how you are going to name your photos, be consistent. Consistency helps make the search for past photos a quick one.
One step further: If you are using a photo program and want to rename a bunch of photos you’ve already uploaded, many of the programs will have a “batch” feature. This is very convenient. You simply select all of your photos you want renamed, type in your naming scheme, and with a click of a button, all of your photos will be automatically renamed.
Tip 3: Use a rating system.Are you a shutter-happy photographer? If so, you need to take the time to dump the 30 extra shots you took of the same thing (like the aforementioned candle blowing). After all, having 25 of your best, most fantastic photos of something is going to be much more memorable than 200 repeat photos of the same event.
My quick fix for dumping the extra photos has been to come up with a rating system. Here’s how it works: My best, absolute favorite photos get a five-star rating. My okay, possible fixer-upper photos get a three-star rating. Finally, any pictures that aren’t good enough to get a three or five star rating are deleted. Most programs have “ratings” that you can apply to your photos either in the form of stars or flags. If you don’t have this feature, many times you can color code your files, so go ahead and use colors instead of stars.
Again, sort and delete your photos right away, and this will pay off big time when you come back a year or two later looking for a quick photo from an event!
Tip 4: Create folders (aka albums).Once you have applied understandable names to your photos, you can organize them even more by sorting them into folders. Again, apply logic when coming up with the names for your folders and the folder structure. Personally, I like to make folders based on events, and I also like the idea of having a folder for each person in my family. For example, I have the following “event” folders: Chicago Vacation 2008, Halloween 2008, Holidays 2008, Summer 2009 and so on.
Once you have your folders created, go ahead and sort your pictures as you like. Most programs that have an album feature will allow you to add a photo to as many albums as you like. If you find this doesn’t work when using folders, just duplicate the photo (or copy and paste) and then add each duplicate to the appropriate folders.
In addition to my event folders, I also have folders titled “Greg”, “Addie”, “Kathi”, “Grandparents”, and folders for other extended family members. Each person can get the photos that apply to them. I like that I can give all of us a copy of the same photo, too, eliminating the fight over who gets what pictures. Once I have the pictures organized into our folders, I can then burn a CD for each of us. Isn’t that great?
Tip 5: Print/make projects from your best photos.Here’s the really cool part about taking the extra time to organize your photos: you may find yourself following through and printing those digital pictures! Just click on one of your folders, pick your best shots (remember, they’ll be the ones with five stars) and print your pictures. Ordering from an online website is convenient because your prints will come right to you in the mail.
Even though people are printing less of their photos and just storing them digitally, I think it’s still so important to print a few of your photos. You just can’t replace the color, dimension and feel of a printed photograph! In addition to prints, you can quickly use your organized folders or five star photos to make books, slideshows, cards, and so on.
One step further: Some programs have a feature called a “smart” album, which is like applying a filter to your regular albums. You can edit the criteria for smart albums to be just about anything you want. Below is one example of how I like to use this feature.
Criteria I choose for my smart album: 1. picture must have a five star rating2. picture must be in the date range of 1-1-2009 to 12-31-2009 3. picture must be from “Addie” folder
I apply my criteria, wait a couple of seconds for the program to create the folder and “wa-lah”…I have a folder that has my favorite pictures of my daughter from 2009 (which took all of 20 seconds to create). Now I can make a quick book or a slideshow for her titled “Addie: 2009”, and she has something to keep, watch, page through, etc. The best part: her photos aren’t just an anonymous file on my computer! Even better, I love that my smart album really is smart! As I upload and add star ratings to new pictures, they will automatically filter into that album.
Tip 6: Backing up your photos. Finally, I don’t know that this is as much of a tip as it is a very important reminder. Anytime you work with digital photos, you need to treat your files as your negatives. While it’s important to organize your photos, backing up your files is a MUST! There are many different ways you can backup photos. The important thing is to ensure that you have multiple copies of your pictures in case your computer crashes. Options for backing up could include burning to a CD or DVD, saving to an external hard drive, or using an online back-up service.
By following these tips, you’ll have your digital photos organized before you know it. Get started today!
BY:
Kathi Salvevold